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E-mail Assessment

Is Our Money Safe?

Jeff Hanna
Discover if your church financials are safe.
posted 2/06/2009

Try also: Bookkeeping, Finance, Fraud, Fundraising, Insurance, Management, Money, Money Mismanagement

Is Our Money Safe?
Last Name:  First Name: 
1
Are members and visitors reminded to keep their personal valuables safe?

2
Do we practice the rule that requires two people to be with the funds at all times after they are collected?

3
Do we lock funds in a secure location, behind at least two locks (e.g. locked office and locked safe)?

4
Do we insist that no funds from the church ever go home with anyone?

5
Are those who count funds required to sign off on the counter's form to verify the count?

6
Do we alternate those responsible for counting the funds on a regular basis?

7
When deposits are made, do we use two people, keep the bank bag out of site, and take alternate routes to the bank?

8
Is there adequate separation between counters, treasurer, and financial secretary (different people in each role)?

9
When large checks are being disbursed, do we require two people to sign the checks?

10
Do we require the sub-groups within our church to use the same safe practices and procedures as we do for regular collections?

11
Have we considered bonding and screening those involved in handling the church finances?

12
Do we conduct an independent audit of the church's finances every year or two?

13
Do we require the use of a voucher and/or receipt system at all times for purchases made?

14
Do we regularly audit the petty cash and make sure it is locked up at all times?

15
Are all credit card accounts and purchases reconciled monthly?

16
Do we secure all loose funds, such as donation boxes and minor sales collections around our facility?

17
Do we have written procedures for responding to an allegation of theft?

18
Do we know if we have adequate insurance coverage for the theft or loss of funds?

19
Do we store financial records off-site electronically to ensure accurate, protected records?

20
Do we utilize an electronic bookkeeping system?

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